Please review these policies before reserving an item from the RSO Print and Resource Center.
How to Pay – Funding String
Reservation fees may be paid using a funding string. If you are using a funding string, you will need to provide the funding string information and approving staff member’s contact information in the reservation form (link coming 10/13/25) you submit. SOLI staff will confirm that the funding is approved to process the reservation. If there are any issues, SOLI staff will let you know.
Late, damage, and loss fees cannot be paid via a funding string and must be charged to a Wiscard or credit/debit card at the Front Desk.
How to Pay – Wiscard or Credit/Debit
If you are using a Wiscard or credit/debit card to pay reservation fees, you will pay at the Front Desk of the SAC (third floor of 333 E Campus Mall) when you pick up your reserved item. Reservation fees per item are listed here.
Late and Damage Fees
All reserved items must be returned to the Front Desk by their due date and time. Items must be returned in the same condition (or better) than when picked up. Returning items late and/or damaged will result in additional fees starting at 50% of the item’s purchase price. If an item is not returned or returned in an unusable state, there is an additional fee of 100% of the item’s purchase price. These fees are listed here.
Failing to return an item on time, returning a damaged item, or failing to return an item at all may also result in losing the privilege to check out or reserve items in the future.
Failing to pay any additional fees for late, damaged, or lost items will result in further action including the possible involvement of the Office of Student Conduct and Community Standards or UWPD.
Items Leaving the SAC
Many reservable items may leave the SAC: tabling items, transportation items, photo/videography items, and the disco lights.
Reservation Duration: For these items, you may reserve them out for one night or two. The listed reservation fees are per-night.
- If you reserve an item for one night, it is due back to the Front Desk by 7PM on the day after you pick it up.
- If you reserve an item for two nights, it is due back to the Front Desk by 7PM two days after you pick it up.
Items Staying in the SAC
The Wii Kit and Button Makers must remain in the SAC when reserved. Removing one of these items from the SAC may result in being banned from checking out or reserving items and/or a referral to the Office of Student Conduct and Community Standards even if the item is returned on time.
Reservation Duration: For these items, you must return them to the Front Desk by 7PM on the day you picked them up. If they are returned after 7PM, they will be considered late, and you may be charged a late fee.
Wii Items
All Wii items (kit, equipment, games) must remain in the SAC and are only compatible with the televisions in rooms 3155 and 4001. You should reserve either room in advance of reserving Wii equipment. Wii game and equipment are also available for immediate checkout from the front desk. See the Checkout Resource Menu for more information.
If you have the equipment to use the Wii in your RSO’s office space in the SAC, let the front desk know. The SAC has some adapters available to connect the Wii, but it is your responsibility to confirm that the device will work in a different space before reservable.
FAQs
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Can I return an item early?
Yes. But it will not have an impact on the reservation fee. For example: Let’s say you reserve a 6-foot table on a Monday for one night. You could return it to the Front Desk on that Monday before the SAC closes, but the reservation fee will be the same as if you returned it to the Front Desk by 7PM on Tuesday.
What should I do if the SAC is closed when I want to return an item?
You must return all items during the SAC’s open hours:
Sunday – Thursday: 10am-10pm
Friday – Saturday: 10am-8pm
If you leave the items elsewhere inside or outside 333 E Campus Mall, they may be considered lost, and you will be responsible for paying the replacement fee.
Can someone else return an item I reserved?
Yes. Other students can drop off your items. However, if those items and late, damaged, or lost, you will be responsible for paying the additional fees.
What if I don't pay the additional fees for late, damaged, or lost items?
When you reserve an item, you are agreeing to pay these fees if you return the item late, damage it, or lose it. If you do not pay the additional fees, SAC staff will submit a report to the Office of Student Conduct and Community Standards (OSCCS) for further action. OSCCS can sanction you with paying the missing fees on top of any other conduct-related sanctions. Continued failure to pay could result in further disciplinary actions from OSCCS up to and including expulsion.
In some circumstances, SAC staff may also notify UWPD.
What if I have more questions?
If you want to learn more about the reservation process, you can call the Front Desk (608-263-0365) or email soli@union.wisc.edu for more information.